Services we provide

When you hire a room with us, you’re not just getting a beautiful space. We pride ourselves on our meticulous planning and outstanding customer service.

Catering

You have complete power over what you serve your guests, we don’t force you to use a specific caterer. We do, however, work with some great Hamilton-based caterers who use fresh, seasonal ingredients, and sourced locally where possible (sometimes from our own organic garden). Where possible, these caterers also support our commitment to sustainability and fresh, yummy, healthy food. They can also create hearty meals to cater to any dietary requirement.

Or if you’re more DIY-inclined, you can do all the catering yourself. You bring the food, and we supply the plates and cutlery (and we can clean it up as well) – let us know what you’re planning to do on the day and we’ll let you know how we can support you. Or perhaps a BBQ is more your thing? Don’t worry, we’ve got one of those too.

Please note: Because we’re located in a residential area, all events must be finished by 9.30pm.

High-speed Wi-Fi

We know the world runs on bandwidth, so we’ve got you sorted. We have the latest Ultra Fast Fibre technology, and for your privacy and security, each meeting room has access to its own secure Wi-Fi network so you can access cloud data quickly and safely.

Meeting facilitation

If you have an ambitious goal for your meeting and need help to achieve it, we can provide an experienced facilitator to guide your meeting, encourage effective participation, and keep you on track to reach your objectives. And we’ll make sure your notes and discussions are recorded.

Secretarial support

We can help with everything from flower-booking to minute taking. We can even type up your meeting notes while it’s in progress to help you report outcomes quickly.

See the Groundwork Associates site or download our venue brochure.

Audio and video

If you need your meetings or sessions recorded, our partner Any Audio and Visual can hook you up. Literally. Setup and support are covered in the cost, and if you need it, we’ll arrange additional technical support. We can also live-feed between rooms which is great for marketing and research focus groups.

Item Description Price
Conference camera A wide-lens conference camera and speakers that plug directly into your computer. Only suitable for small groups booked in the Totara Room (per day) $50.00
Dictaphone Make an audio recording of your meeting, interview, presentation or meeting for later transcription or for future reference (per day) $45.00
Flipchart Add a flipchart to your booking – great for workshops and planning meetings. Markers provided (per day) $25.00
Internet Wireless internet featuring the latest Ultra Fast Fibre technology. For your privacy and security, each meeting room has access to its own secure Wi-Fi network so you can access cloud data quickly and safely. $25 for the group or $10 per person fewer than two in the group. There may be some special cases where extra high use of the internet is required and data is instead charged at $15/GB (per day) $10.00 – $25.00
Keyboard A battery-powered wireless desktop-style keyboard and mouse (per day) $15.00
Laptop Leave your laptop at the office and use ours – includes setup (per day) $150.00
Lecturn Reading desk with a slanted top – a useful addition for presentations and seminars (per day) $65.00
Live video and recording System hire and set-up includes a professional-quality full HD camera and microphones all recording to DVD or SD card, with a live feed going to the Totara Room – great for focus groups and market research (per day) P.O.A.
Microphone Direct-to-computer microphone that provides improved audio quality on web conferences (per day) $80.00
Plinth A microphone that attaches to your clothes – great for presentations and seminars that require you to use your hands (per day) $25.00
Pointer Allows you to point at specific places and move to the next slide during presentations without using your computer $15.00
Printing  Colour printing, photocopying and scanning with our photocopier (per printed page) $0.10 – $0.75
Speakers Increase the sound of media on your device in the Totara Room – also used for live viewing in the Totara Room (per day) $25.00
Technician  Additional technical support from Any Audio & Visual (per hour)  P.O.A.
TV LED & Plasma screen televisions ranging from 50” to 64”. 50” is best suited for Totara Room, 64” is best suited for Kauri Room (per day) $250.00 – $395.00
Video camera A professional-quality, full HD camera recording to SD card (per day) $100.00
Video conferencing System hire and set-up includes a professional-quality full HD camera and microphones. Internet data charges may apply (per day) P.O.A.
Video recording System hire and set-up includes a professional-quality full HD camera and microphones and recording to DVD or SD card – great for focus groups and market research (per day) $200.00
Whiteboard (standard) Add an extra whiteboard to your booking – great for workshops and planning meetings (per day) $25.00
Whiteboard (electronic) Save time by printing your whiteboard notes at the push of a button (per day) $150.00
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Business Workshop - Greenspace Meeting Room Hamilton
Catering at The Greenspace Meeting Rooms

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